Terms & Conditions

TERMS AND CONDITIONS OF BUSINESS

1. This website is operated by Charlestown Harbour Ltd. Where these terms and conditions use terms such as "we", "us" and "our" they refer to Charlestown Harbour Ltd. 

2. We offer this website, including all the information, tools and services available on it, on the condition that you accept these terms and conditions and the associated privacy policy available on our website. 

3. By visiting our website and/or purchasing something from us, you are deemed to have accepted these terms and conditions. 

4. You can view the most current version of these terms and conditions at any time by visiting this website page. We reserve the right to update, change or replace any part of these terms and conditions, without prior notice to you, by posting updates on this page. It is your responsibility to check this page on each visit to your website, read these terms and conditions and ensure you understand them before making a purchase.

GENERAL CONDITIONS

5. We reserve the right to refuse service to anyone, for any reason, at any time. 

6. Any content that you enter onto this website may be transferred unencrypted and involve transmissions over various networks and may involve changes in order to conform and adapt to the technical requirements of connecting networks or devices. 

7. You may not reproduce, duplicate, copy, sell, resell or otherwise exploit for commercial gain, or otherwise, any portion of any of the content on the website or any other part of the service that we offer on this website. 

8. Headings and titles used on this website are done so for convenience only. They do not constitute any part of the terms and conditions and will not limit or otherwise affect the terms herein. 

ONLINE STORE TERMS

9. Our website offers a range of products and or services for sale. Where we refer to an 'item' we are referring to a single product or service available for purchase on this website. 

10. We will take all reasonable care to ensure that the details displayed for a particular item offered for sale are correct at the time when the information was entered onto the system. 

11. Whilst care is taken to ensure that we display as accurately as possible appearances, colours, textures or finishes, what you will see on your computer monitor or equipment may differ and so we cannot guarantee that images are an accurate representation of the actual goods or services that you are purchasing.

12. We may not be able to accept your order due to one or more of the following reasons, or for a reason not listed below:

i) The item you have ordered is out of stock

ii) We cannot authorise your payment or have reasonable grounds to suspect your payment may be fraudulent

iii) There has been a pricing or product description error

iv) There is a system or procurement failure

v) You have failed our customer validation checks

13. When you place an order you will receive an email confirming the details of your order. This email is not confirmation that your order has been accepted by us.

14. Your order will only be accepted by us once your goods have been dispatched.

MODIFICATIONS TO OUR SERVICE AND PRICING

15. Prices for items are subject to change without notice. 

16. We reserve the right to, at any time, modify or discontinue any part of the service that we offer, or any part of content thereof, without any notice to you. 

17. We accept no liability to you or to any third-party for any modification, price change, suspension or discontinuation of the service. 

DELIVERY

18. During checkout, you may be presented with one or more options for delivery. Where an estimated timescale for delivery is provided, this is an estimate only and your items may be delayed in being received due to circumstances beyond our control (such as a courier delay, or at busy times).

19. Where you select a "next day delivery" option, orders placed on Fridays, Saturdays or Sundays may not be despatched for delivery until the following Monday and so may not be received until Tuesday. 

ORDER CANCELLATION

20. If you wish to cancel an order you have placed you must contact us immediately to ascertain whether the items have been dispatched or not. Where they have been dispatched, you will need to return the item to us and you will be responsible for paying the cost of returning the items.

21. Where items have not been dispatched prior to a cancellation request, our refund policy will apply.

22. Where you have ordered a personalised, perishable or time critical item (such as food, newspapers, event tickets or e-vouchers) you may not be able to cancel for a full refund.

LIABILITY AND INDEMNITY

23. We shall not be liable for any direct, special, indirect or consequential or incidental damages including loss of profit or loss of opportunity as a result of the use of or the inability to use any items that have been ordered on this website.

24. You agree to indemnify us and our agents, officers, directors and employees, immediately and on demand, against all claims, liability, damages, costs and expenses, including legal fees, arising out of any breach of any of our terms and conditions.

JURISDICTION

25. These terms and conditions shall be governed in accordance with English Law and are subject to the exclusive jurisdiction of the courts of England & Wales.

ENTIRE AGREEMENT

26. These terms and conditions combined with our published Privacy Policy (also available through this website) and Refund Policy (also available through this website) constitute the entire agreement between the parties and supersede any and all preceding and contemporaneous agreements between you and us whether written or oral.

GENERAL

27. Should any part-term or term be found to be unenforceable then the remainder of the terms and conditions shall continue to have full force and effect as if the invalidated term was not present.

28. Should any delay or failure to comply with our obligations under these terms and conditions arise where it is beyond our reasonable control, we will not be responsible to you for such delay or failure nor liable for any loss that you incur, howsoever caused.


SAILING BOOKINGS TERMS & CONDITIONS

Charlestown Harbour Vessels

Booking Terms & Conditions

 

Booking Process

Your booking is not confirmed until we have contacted you directly with confirmation and received your deposit (detailed below). When we write to confirm your booking, we will send you a briefing document detailing our safety policies. Your payment of the deposit indicates your agreement to comply with these policies.

We will also send you a ‘Medical Declaration Form’ and a ‘Next of Kin Form’, these should be completed and returned to us at your earliest convenience, and at least 2 weeks prior to the voyage. Also included in our communication with you will be full ‘Joining Instructions’ for your voyage, which we will send out at least 2 weeks prior to the voyage.

Payments

You will need to secure your booking with a deposit of 25% of the full voyage fee. We will send you an invoice for payment by bank transfer.

The remaining balance of 75% of the full voyage fee is due 6 weeks prior to the start of your voyage. We will send you a reminder, along with the invoice for you to pay your balance.

Cancellation: By You

If you cancel within 14 days of making the booking, the deposit will be refunded to you minus a £35 administration fee per person.

If you cancel more than 14 days after making the booking and more than 8 weeks prior to the start of the voyage, the deposit will not be refunded but the balance will not be payable.

If you cancel within 8 weeks of the start of the voyage, you will be liable to pay the full cost of the voyage. We would make every effort to resell your berth on board. If we succeed, we will refund you the cost of the voyage, minus the deposit.

Cancellation: By Us

In the unlikely event that we are forced to cancel a voyage due to Force Majeure or unforeseeable factors outside our control, we are not liable to refund any voyage payments. However, we would do all that we can to offer an alternative voyage. Suitable travel insurance should always be purchased to ensure you are covered in cases of cancellation.

If we have to cancel a voyage for any other reasons (e.g. mechanical failure), then a full refund or an alternative voyage will be offered.

In all cases our liability is limited to offering a refund only up to the amount paid, and we will have no further liability to you in respect of consequential economic loss or compensation.

Cancellations due to the Covid-19 Pandemic

In the event that we have to cancel a voyage on account of Covid-19 (e.g. from crew isolation, quarantine, a case on board or the extension / reintroduction of lock-down restrictions), you will receive a full refund, including your deposit.

If you are unable to join the voyage because you or your partner are unwell, this should be covered by your Travel Insurance. However, if you are unable to join the voyage due to other Covid-19 related circumstances (e.g. you have been asked to self-isolate or local lock-down has been introduced in your area), we will issue a full refund on receipt of sufficient evidence. This could include a proof of address in the case of a local lock-down or copy of any communication from the Track and Trace system in the case of self-isolation.         

Amendments to Your Booking

Should you wish to amend your booking we will do what we can to accommodate, however this is entirely at our discretion and would be subject to an administration fee of £35 per person. No amendments are possible within 8 weeks of the start of your voyage- amendments in this case would be treated as cancellations, and subject to the above conditions.

Itinerary

We reserve the right to make changes to the scheduled itinerary, and the Skipper’s decision on itineraries is final. In the unlikely event of any changes to embarkation/disembarkation ports or times, we will contact you at the earliest possible opportunity.

Health & Safety On Board

Your safety is our primary concern. All vessels that we work with are equipped with all required safety kit, and our professional crew are experienced and highly qualified.

You will receive a comprehensive safety briefing at the start of your voyage, and you must agree to obey any instruction given to you by a member of the crew to the best of your ability.

Sailing is a hands-on experience and your participation is actively encouraged. A reasonable level of mobility and fitness is therefore required. If you or anyone in your party has any concerns about the suitability of sailing on board, please contact us prior to making a booking.

The information you provide on your Medical Declaration Form will be kept confidential, but we will discuss with you any potential issues arising from it. The information you provide will be kept ashore and on board and referenced in the unlikely event that you fall ill, are injured, or have a medical emergency.

Should the Skipper consider that you are not safe to sail on board as a result of an undisclosed condition, he reserves the right to request you be put ashore. We are not liable for any refunds in this case. The Skipper’s decision is final regarding the safety of the vessel and those aboard.

The lower age limit for sailing on board is 18 if unaccompanied, or 12 if accompanied by a parent or guardian.

Consumption of alcohol is at the discretion of the Skipper. The Skipper reserves the absolute right to put anyone ashore who is intoxicated and/or representing a threat to themselves, others on board or the safety of the vessel.

What is Included

  • A berth and bedding (not towels)
  • All food and soft drinks while onboard (please inform us of any dietary requirements at the time of booking)
  • Waterproof jacket and trousers to use during your trip
  • All safety equipment
  • Mooring and fuel costs

What is not Included

  • Towels
  • Any meals or refreshments ashore
  • Alcohol
  • Travel to and from the vessel
  • Personal travel insurance

Insurance

Vessels are covered by professional insurance that includes third party liability. This does not cover you for any loss or damage to your property not attributable to our negligence or defects in the vessel. We request that you take out specialist sailing/tallship travel insurance to cover sailing more than 12 miles offshore and including, at a minimum, medical and personal accident expenses, loss and damage to personal effects and voyage cancellation. We reserve the right to ask for proof of your insurance at any time.




Coronavirus Policy

This policy is based on looking ahead to the 2021 sailing season. There is no guarantee that trips will be able to go ahead as planned. In line with government guidance as it develops, we may amend or replace this policy at any time. Should our policy change in advance of your trip, we will ensure you receive a copy of the updated policy at the earliest opportunity.

2m social distancing is not always possible on board, but we have additional measures in place to ensure the safety of our guests and crew.

Pre-Arrival

No guest is permitted to join the vessel if they have been contacted by the Track & Trace programme and asked to self-isolate. You should contact us at the earliest opportunity and let us know. You will receive a full refund as detailed above.

If you are displaying symptoms, however minor, you are not permitted to join the vessel. Your Travel Insurance will cover the cost of your trip if you are not able to travel on account of illness.

We will request that you provide us with proof of vaccination if possible. If you have not been vaccinated we will ask you to arrive for embarkation early and perform a fast Lateral Flow Test for Covid-19, the results of which will be readable within half an hour. In the event that the test returns positive you will need to return home to isolate. Your travel insurance should cover the cost of your voyage in this case, as you yourself are unfit to travel.

All of our crew members will be tested on a weekly basis.

Ensure that you bring sufficient clean or disposable facemasks to use during your trip. You will not be required to wear one at all times, but there will be certain situations where it is a requirement.

Arrival

We may request to take your temperature on arrival, prior to transfer to the vessel. If your temperature is high enough to be of concern, we reserve the right to send you home. Your Travel Insurance should cover the cost of your trip if you are not able to travel on account of displaying symptoms.

Accommodation Spaces

Vessels have mixed accommodation spaces. Whilst we will do everything we can to keep social ‘bubbles’ in separate sleeping accommodation, we cannot guarantee this. All bunks in shared spaces are fitted with curtains, which we request you use when sharing spaces.

All accommodation spaces are deep cleaned between voyages with high-alcohol content anti-viral disinfectant.

We will require that all guests strip their own beds at the end of a voyage.

We reserve the right to reallocate bunks if necessary to encourage distancing.

 

Shared Facilities

Galley, saloon, heads and showering facilities are shared on the vessels. All shared areas have a detailed cleaning plan displayed, including instructions for sanitising after each use. We require all guests to follow these instructions.

Individual items such as lifejackets and wet-weather gear are numbered, and guests must only use their allocated kit during the voyage. All kit is sanitised between trips.

We reserve the right to stagger meal-times if necessary to ensure guest safety, and we also encourage eating al fresco on deck whenever possible.

Hands-On Sailing

Sailing aboard is hands-on by its very nature and we retain our commitment to this philosophy. We have several measures in place to encourage safety whilst still providing an immersive experience:

  • Masks will be required to be worn when working in close proximity with others
  • Hands must be sanitised before and after helming or line-handling
  • Where possible we will ask guests to work together within their social ‘bubbles’

Track & Trace

We will retain your contact details after the voyage in order to comply with the Government’s Track and Trace scheme. We will not use your details for any other reason unless we have received your express permission to do so.